Time & materials billing, from the day sheet to the invoice
From the day sheet to the invoice, at your markup.
Time and materials work is only as billable as the record behind it. The hours, the machines, the rentals and the materials are already on the daily timesheets your foremen filled out, so MarkoutPro bills from there: pick the days, set a markup per kind, and the proposal is written. The client gets a clean document that ties back to the sheets, and when they accept it, the invoice is one click more, with the same number and the same total to the penny.
Pick the days
On Timesheets Overview, check the daily sheets the work was done on and choose Time & material proposal. MarkoutPro warns you before anything is created if a sheet is still pending approval, if the selection spans more than one project, or if something was recorded at a $0.00 rate.
The rollup
Every hour, machine, rental and material on those sheets, grouped the way it bills: one row per position split into regular, overtime and double time, one per machine, rental and material, each at the rate recorded on the sheet. Correct a quantity or a rate, and take off any row this proposal is not for.
A markup per kind
Labor, equipment, rentals and materials each get their own markup on top of the pay rate, and the app remembers your last ones. At zero markup the proposal lands exactly on what the job cost report says those days cost, because it is the same arithmetic. Overhead, profit and tax belong to the proposal itself.
The proposal
A new proposal opens with the lines in place, titled by project and date span, with a note saying which days and how many timesheets it covers, valid for 30 days. Review it, add anything the sheets did not catch with the T&M builder, and send it as a share link the client opens without a login. You see when it was viewed.
The invoice Beta
In mBooks, choose From Proposal and the invoice carries the lines, totals, project and parties over. It takes the proposal's number so the bill ties back to it, and the total matches the proposal to the penny. An accepted proposal becomes an invoice that is already issued; an unaccepted one becomes a draft to review first.
T&M change orders
When extra work on a lump-sum job is paid time and materials, the change order has T&M lines of its own, with overhead, profit and tax. Approve it and it lands on the open pay application as its own line.
Rental days, the right way
A weekly rental rate is spread over 5 working days and a monthly one over 22, then multiplied by the days on the sheets, so a machine rented by the month bills by the day without a side calculation.
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